POS Buyer's Guide - Pricing

Published: 04/17/2011

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POS System Pricing

Most POS systems are sold through resellers, not manufacturers. These resellers have the expertise to install, program, and support your POS system. Other vendors sell complete systems over the Internet or the phone – they tend to specialize in less‐expensive, one‐ size‐fits‐all solutions that are ready to go as soon as you plug them in.

 

 

Costs for POS systems can vary significantly. A full‐blown POS system, installed and customized to your business, can range from $2,500 to $6,000 per terminal, including hardware, software, and support. You can purchase a complete off‐the‐shelf system from a discount vendor for much less – as low as $1,500 – but you will have to install and program it yourself, and will not have the support you probably need.

 

 

Price should not be your most important consideration when comparing POS vendors. The system will pay for itself in time through reduced expenses and increased sales, so you should be making sure you get a system that truly meets all your needs. It is particularly important that you have confidence in the vendor you choose.

 

 

If you're considering buying a used system, be careful. While you can save money purchasing a used POS system, most software licenses are non‐transferable, so you won't get any support or upgrades from the software provider unless you pay them an additional fee. Some will even make you pay the full purchase price of the software. This can quickly wipe out the savings of buying used hardware.

 

 

Almost all POS systems are sold outright; very few are leased. POS vendors often have arrangements with third‐party leasing agencies if you are interested in spreading the costs out over time; you can also simply get a small bank loan to purchase the complete system.

 

 

Upgrading POS systems as your business grows is not only easy – it is almost expected. Regular software updates let you get access to the latest features. Upgrades may be included in your service contract, or may involve a small additional fee. Adding new hardware – entire new terminals, or new peripherals for existing terminals – is also generally easy, provided the hardware you add is compatible with your software. Buying “more of the same” is a good way to make sure everything connects smoothly.